Data privacy policy

Data protection regulations

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Novem Car Interior Design GmbH thanks you for visiting the careers page and for your interest in our company. If you apply via our website, we collect and store the data you enter in the input screen. The use of the application function is possible with your consent only. The legal basis for the processing is Art. 6 (1) (a) GDPR

Novem herewith likes to inform you about how your personal data is processed and who has access to the data stored in the job applicant portal. The following provisions supplement the data protection regulations of Novem.

 
1. Basic principles
Novem will process and use your personal data in accordance with EU data protection regulations and the data protection laws of the Federal Republic of Germany. Novem will only use your personal data during the application process and will not pass on such data to third parties.
 
 
2. Automatic data processing
If you use the website without transmitting any other data to us (e.g. by use of the contact form), we will only collect the technically required data, which are transmitted automatically to our server (e.g. IP address, date and time of the request, browser type and operating system). This is a technical requirement to allow us showing you our website. If personal data are affected in this context, Art. 6 (1) (f) GDPR is the legal basis for the collection.
 
 
3. Voluntary nature of consent
The upload of your applicant documents to our job portal enables Novem to review them and, where appropriate, to conclude an employment agreement. Uploading your applicant documents to our job portal is neither a statutory nor a contractual requirement. You are not obliged to submit your applicant documents to us. However, if you decide not to submit your applicant documents it will not be possible to consider your application.
 
 
4. Matomo
Matomo is an open source software tool for web analysis. Among other things, a web analysis tool collects data about which website you came to a website from (so-called referrer), which subpages of the website you accessed or how often and for how long you viewed a subpage. Matomo sets a cookie. The setting of a cookie enables us to analyse the use of our website. Each time one of the individual pages of this website is accessed, the internet browser is automatically prompted by the Matomo component to transmit data to our server for the purpose of online analysis. As part of this technical process, we gain knowledge of your personal data, such as your IP address, which is used, among other things, to track the origin of visitors and clicks. Personal information such as the access time, the location from which an access originated and the frequency of visits to our website are stored by means of cookies. Each time you visit our website, this personal data, including the IP address of the Internet connection you use, is transferred to our server. These personal data are stored by us and are not passed on to third parties. We use Matomo with the "Automatically Anonymize Visitor IPs" function. This anonymization function truncates your IP address by two bytes so that it is impossible to assign it to you or to the internet connection you are using. The purpose of the Matomo component is to analyse the flow of visitors to our website. Among other things, we use the data and information obtained to evaluate the use of this website.
The legal basis of the data processing is your consent in accordance with Art. 6 (1) sentence 1 (a) GDPR. The stored data are deleted as soon as they are no longer needed for the purposes stated above.  You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do so you may not be able to use the full functionality of this website. You also have the opportunity to object to the collection of data generated by Matomo and relating to the use of this website and to prevent such collection, for example by using the "Do Not Track" program. Further information and the valid data protection regulations of Matomo can be called up under https://matomo.org/privacy/.s.

 
5. Access to your personal data
Novem will use the data provided by you based on your consent solely for the stipulated purpose, i.e. in relation to the application process. In doing so, your data will be used inter alia:

• to conduct selections based on the criteria, tags and keywords provided (e.g. experience in a specific field);
• for the purpose of the entire application process;
• for the preparation of contracts.

Novem expressly declares that your data will not be used for any other purpose and, in particular, that it will not be passed on to third parties. To the extent your data will be transmitted to companies of the Novem Group in China, Honduras, Mexico and the USA, compliance with an adequate level of data protection will be ensured by way of obliging such Novem companies according to EU standard regulations. You can request a copy hereof from the Novem data protection officer. Novem uses data processors to operate its job applicant portal, i.e. companies that process data on behalf of Novem (e.g. hosting services or computer centres). Your data may be disclosed to the data processing companies rexx systems GmbH, Süderstrasse 75-79, 20097 Hamburg and Host Europe GmbH, Welserstrasse 14, 51149 Köln. As companies based in Germany they are obliged to ensure the same level of data protection as Novem.

6. Social Media
You can find us in various social media with our own presence. Through this, we would like to provide you with a broad, multimedia offering and exchange information with you on topics that are important to you. In addition to the respective provider of a social network, we also collect and process personal user data on fan pages. We link on this website to our presences in social networks. For this purpose, we have linked a graphic of the respective network. No data is transmitted to the operators of the social networks when you load our website, but only when you actively follow the link to our profile on the respective social network. When you access our profile page on a social network, the operator of the social network may set cookies on your end device, regardless of whether you have an account with the network or whether you are logged in there. Cookies are data packets that mark the user's end devices with a specific identifier. Cookies are primarily set in order to be able to display personalized advertising to visitors to the social networks, including our profile pages. This is done, for example, by displaying to the user on the pages of the social network advertisements from advertising partners of the social network whose websites the user has previously visited. In addition, cookies make it possible to create statistics about the use of our profile page (e.g. number of page views, user categories). If we receive such statistical analyses from the operator of the social network, the data is anonymized by the operator beforehand, i.e. it is not possible for us to assign usage data to an individual user. If you are logged in to the social network, however, the operator of the social network may be able to assign the visit to our profile on the social network to your account there. At least the following data is processed by the respective social network:

• IP address
• Date, time
• Visited page in social network

• Referral URL (page from which the user reached a subpage of the social network).
• URL of the internal and external pages accessed from the social network.
• End device of the user (desktop, smartphone, tablet)
• User language settings
• Region of the user

If you are logged into your user account of the respective network during this time, the network operator may be able to assign the collected information of the specific visit to your personal account. If you want to prevent the collected information from being directly assigned to your user account, you must log out of the respective social network before clicking on the graphic. You can also configure the respective user account accordingly. We have no influence on which data is collected and transmitted by the operator of the social network, to which third-party recipients a transmission by the operator of the social network takes place and how long the data is stored by the operator of the social network. In this regard, we refer to the privacy policy of the respective social network. The purpose pursued by us in processing your data on our profile page on the respective social network is to provide information about our offers and services and to respond to any inquiries on our profile page. The legal basis for the processing is Art. 6 (1) f) GDPR. To this extent, public relations work is covered by our legitimate interests within the meaning of the provision. You are not obliged to provide us with your data on our profile pages on social networks. If you do not want the operators of the social networks to collect data from you on our profile pages, you can prevent this by not accessing our profile pages. We delete private messages that you send to us via social networks within one year of the last communication with you. Public posts from you (e.g. in our timeline) we keep published permanently until you explicitly request their deletion. We reserve the right to delete illegal content published by users on our profile page on the respective social network, e.g. copyright infringements or criminally relevant statements. In addition, we store usernames and comments that are deleted due to violation of netiquette. These will only be kept for possible proof in case of legal disputes within the statute of limitations. According to the case law of the European Court of Justice, we are jointly responsible with the operator of the respective social network for the operation of our profile page with regard to compliance with data protection regulations. In this context, the operator of the social network provides the associated IT infrastructure as well as the website of the social network and is basically the primary contact when it comes to the processing of your data on the pages of the social network (e.g. information or deletion). With regard to data processing on social networks, we therefore recommend that you contact the respective social network directly for information requests or other questions regarding user rights, such as a deletion request, as only the operators of the social networks have full access to your user data. If you no longer wish to have the data processing described here in the future, you can remove the connection of your user profile to our site by using the functions "I no longer like this page" and/or "Do not subscribe to this page". However, you can also assert your legal rights against us. In this case, we will forward your requests to the operator of the social network.
We include the following social networks on our website by linking:
 
YouTube
On our YouTube channel you can find videos and helpful information about our offer. The customer service team also professionally addresses users' questions and comments on YouTube.
Personal data is stored and processed by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4 D04 E5W5, Ireland ("Google"), as operator of YouTube, in accordance with Google's privacy policy. The privacy policy can be found here: https://policies.google.com/privacy?hl=en&gl=en
With the help of YouTube's Analytics functions, it is possible for us to perform certain statistical evaluations to optimize our channel. This includes, in particular, details on the most popular videos (e.g., users' dwell time, ranking of videos), target groups (e.g., countries, language settings, age and gender, activity times) and the reach of our channel (e.g., where users were redirected to a video from) and impressions (e.g., how many users have seen a certain ad). Conclusions about individual users as well as access to individual user profiles by us are not possible. For more information about YouTube's Analytics features, see: https://support.google.com/youtube/answer/9002587?hl=en
 
LinkedIn
On our LinkedIn page we will inform you about career prospects with us and you can contact us directly. In doing so, personal user data is processed by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland ("LinkedIn"). We use the analytics functions provided by LinkedIn to optimize the performance of our LinkedIn page. In doing so, LinkedIn provides us with a statically prepared - i.e. anonymized - compilation of certain data. These include, among others, the following data categories: Conversions (achievement of certain targets such as registrations for events, leads), user actions (e.g. clicks, views of certain ads) and target groups (e.g. professional position, industry). Conclusions about individual users and access to individual user profiles by us are not possible. For more information about LinkedIn's Analytics features, please visit: https://business.linkedin.com/de-de/marketing-solutions/reporting-analytics. In addition, we are also able to search for suitable candidates for vacancies based on certain characteristics (e.g. current position, skills, professional experience, salary expectations). In this way, specific LinkedIn profiles can be displayed to us, which we can contact directly. LinkedIn's privacy policy can be found at: https://www.linkedin.com/legal/privacy-policy
 
Xing
On our XING page, we inform you about career prospects with us and you can contact us directly.
In the process, personal user data is processed by New Work SE, Dammtorstraße 30, 20354 Hamburg ("XING"). We use the "Recruiter Insights" function from XING. This enables us to find suitable candidates for vacancies based on certain targets (e.g. current position, knowledge, professional experience, salary expectations) and to contact them directly. The categories of data processed may include all information provided by the user on his own profile page. In addition, statistical - i.e. anonymized - evaluation functions of "Recruiter Insights" enable us to measure the effectiveness of our candidate search, e.g. with the help of information on how candidates were included in our applicant pool (i.e. via job advertisements, projects, recommendations or other means) or on the response rate. XING users can influence the extent to which their user behavior may be recorded when visiting our XING site under the settings for advertising preferences. Further options are offered by the XING settings or the form for the right to object. The processing of information by means of the cookie used by XING can also be prevented by not allowing cookies from third-party providers or those from XING in your own browser settings. You can find XING's privacy policy at: https://privacy.xing.com/en/privacy-policy. We would like to point out that the US providers YouTube and LinkedIn may transfer personal data to the USA. These providers oblige recipients outside the EU/EEA to comply with an appropriate data protection standard due to so-called EU standard contractual clauses. In addition, a transfer to a third country can also take place on the basis of the recognition of an adequate level of data protection by the European Commission (so-called adequacy decision).


7. Your rights
You can assert the following rights against Novem in relation to your personal data

• request details in form of a copy of your personal data and the information pertaining thereto;
• its availability in a structured and machine-readable format;
• its rectification if there are any inaccuracies;
• its deletion, in particular if you withdraw your consent or in the event of the completion of the task for which it was provided;
• in certain cases restrictions on how it is processed.

You can withdraw your consent to the processing, storage and use of your data within the context of the job applicant portal at any time with future effect, with the result that Novem will no longer process your data for this purpose. However, the legality of any processing undertaken up to the withdrawal of your consent will not be affected. If you believe that the processing of your personal data by Novem does not meet statutory requirements, you can file a complaint with the competent supervisory authorities.


8. No automated decision-making
Automated decision-making, in particular profiling, does not take place while your data is processed.


8. Data protection officer
If you have any questions regarding how your data is processed, in particular in relation to your statutory rights, you can contact our data protection officer at any time:
 
Dr. Georg Schröder, LL.M., Rechtsanwalt/Datenschutzbeauftragter
legal data Schröder Rechtsanwaltsgesellschaft mbH | Prannerstrasse 1 | 80333 München
Phone +49 89 954 597 520 | Email: Georg.Schroeder@legaldata.law
 
 
[as of 01.10.2023]